Curricular Connections Procedures for Faculty

Here are the procedures for any faculty member interested in participating in Curricular Connections. They are intended to streamline the process for faculty, minimize the number of tickets that are unused and unsold to the general public, and keep the program sustainable for the Hop.

When seeking funding for student tickets:

• Read our funding parameters and Curricular Connections FAQ below.
• Fill out the Curricular Connections Online Request form. This includes basic information about you, your course and the performance or film you are planning for your class to attend, an estimate of the number of tickets needed, whether funding is secured or needed, and how tickets will be picked up etc. This will enable us to hold a block of seats for your request.
• Within 5 business days of submitting your request (and often much sooner), you will receive an email notification from the Curricular Connections Coordinator indicating whether Hop Experiential Learning Funding was granted (if applied for).
• 7 business days before the date of the event, you will receive an email requesting that you submit revised, final ticket numbers. You must reply to this email confirming or updating the details of your request before the Box Office can process your order. This ensures that you will receive the appropriate number of tickets and that any tickets you no longer need can be sold to the public.
• 5 business days before the date of the event, your revised, final ticket numbers are due back to the Curricular Connections Coordinator.
  • If no revised numbers are provided, we will use the anticipated ticket numbers in the initial request.
  • We do our best to accommodate changes to the requested ticket numbers, but cannot guarantee that late requests for additional tickets can always be honored.
  • In the event that no revised numbers are provided within the 4 business day window, and the student tickets go unused, the Hop reserves the right to charge the relevant department for the full cost of the seat, as it represents a seat that could have been sold at public face value.
• 4 business days before the event, the tickets will be prepared in a single envelope and filed under the teaching faculty member's name, ready to be picked up at the Hop Box Office by you, a department administrator, or another delegate. The Box Office is open 1 hour before all live shows and 30 minutes before all films; please see the bottom of the page for regular hours. Should a faculty member or department administrator require special help coordinating ticket pick-up, they may email the Hop Box Office.
• 1 day following the event, you will receive an email containing a link to a brief digital survey to distribute to your students. This is an essential tool for assessing and improving our program, so we require it be completed by all participating faculty and students.

Any additional questions may be emailed to Samantha Lazar, Curator of Academic Programming.

When NOT seeking funding student tickets (in cases where there are department funds to support student tickets):

• Fill out the Curricular Connections Online Request form. This includes basic information about you, your course, which event you are hoping for your class to attend, exactly how many tickets are needed, the chart string of the funding source, and confirming how tickets will be picked up, etc.
• Within 3 business days of submitting your request, you will receive an email notification from the Box Office confirming
  • that your order was received
  • that your order had been processed, or with follow-up questions needed to complete your order
  • details about how your tickets may be picked up.

Please note: It is the faculty member's responsibility to pick up the tickets and distribute them to their students, or to send a delegate to do this (such as a department administrator). The Box Office will not issue Curricular Connections tickets to individual students at the window. Should a faculty member or department administrator require special help coordinating ticket pick-up, they may email the Hop Box Office.

Funding

The program is funded by the Hop Experiential Learning Fund. The Hop Experiential Learning Fund is divided into an operating budget for performing arts support and for film support.

The funding requirements for both performing arts and film events are as follows:

• The arts event must be an assigned part of the course and integrated into the course. The fund does not support student tickets for arts events that are not specifically assigned, only a portion of a class is expected to attend or that are not substantively integrated into the course.
• The fund is reserved for cases where no other funding is readily available. Such funding alternatives include
  • Departmental discretionary budgets for experiential learning or special events.
  • Dedicated funding tied to specific courses (such as film) for students to attend films or arts events.
  • Outside funding from other Dartmouth offices or initiatives.
• The fund is reserved for use one time per class per term per medium (film/performing arts). In other words, you can only receive funding for more than one event for the same class in the same term IF one is a live event and one is a film. However, faculty can apply for funding:
  • for a class each term it is offered;
  • if multiple courses taught the same term that would benefit from attending the same event;
  • for one performing arts event and one film event, even if for the same class in the same term.
• The faculty member follows the established process and has appropriately used the program in the past.
• There are sufficient funds remaining in the Hop Experiential Learning Fund for performing arts or film.

Funding allocation decisions are made by the Hop's Curricular Connections Coordinator, in consultation with the Hop's Programming/Arts Education department, Film department and Director of External Affairs. Special exceptions and grants are sometimes made, so we encourage faculty to apply using the Curricular Connections Request Form even if you are uncertain of whether you qualify for funding.

FAQ

If my class received Curricular Connections support for an event, do I get a free ticket as well? Yes. It will be included along with the tickets prepared for your class.

What do you mean that the arts event must be assigned and integrated into my course? All students in your class must be expected to attend, and there must be a discussion of relevance to the course it is assigned to.

When can I retrieve the tickets for my class? 4 business days before the event (or sooner if the Box Office has confirmed your tickets are ready). 7 business days before your event, you will be asked to provide a final/revised ticket count. Once this is confirmed with the Box Office and the Coordinator, you will be sent an email that your tickets are ready to be picked up.

How do I receive the tickets for my class? Once you receive confirmation that your tickets are ready for pickup, the tickets will be available at the Box Office, open 1 hour before all live shows and 30 minutes before all films; please see the bottom of the page for regular hours. We no longer mail tickets to Hinman Boxes and the Box Office will not be able to issue Curricular Connections tickets to individual students.

What should I do if I think an arts event if relevant to my class, but I do not want to formally assign it? This is common, but students will need to pay for their own tickets or have tickets covered by department funding.

Can my students connect directly with the artists? Absolutely! We would love to work to make that happen. Please connect with the Hop's Coordinator of Academic Programming, Samantha Lazar

How is the program funded? It is funded by the Hop Experiential Learning Fund.

What are the funding parameters for receiving support for the Hop Experiential Learning Fund? Please see the funding section above for more information. How do I know if there is other funding available for me to bring my class? You can contact your department administrator or Samantha Lazar.